Original cataloging


Hello everyone. This video will demonstrate how to create
original bibliographic records in WorldShare Record Manager. For information on policies and standards
for contributing original records to WorldCat, consult bibliographic formats and standards
at www.oclc.org/bibformats. When you have searched WorldCat and determined
that you need to contribute a new record, there are two ways to do it. You can derive your records from an existing
record. You can complete a MARC workform. You can also complete a text view workform,
which we won’t cover in this video. So, here we are in Record Manager. Let’s take a look at the different ways
to create new records using Record Manager. First, let’s derive a record from an existing
record. Retrieve the record from which you want to
derive. As you can see here, this is a sound recording
of a seminar for lawyers. But what we need is a video recording of this
seminar. To do this, I can click on the “Derive”
button in the search results screen. But I want to show you the existing record
first. So, I will click “Edit” to view the entire
record. If I expand the leader field here, you will
notice that the type of record is “I” for non-musical sound recording. If I expand the 008 fixed field, there are
elements appropriate to sound recordings, such as form of composition and literally
text for sound recordings. Since I need to create a new record, I will
go to the “Record” menu, select “Derive Bibliographic Record”. The green message confirms that I derived
a record. Now since the record from which I derived
was for a sound recording and I am creating a record for a DVD, I need to make a material
type change. To do this, I would want to go to the “Record”
menu, select “Change Material Type” and then select “Visual Material”. You will notice it says, “Material Type
changed”. When I expand the leader field here, you will
see that the type of record has changed to “Projected Medium” or visual materials. In the 008 field, if I expand that, you will
see that you will find fixed field elements for visual materials such as type of material
code, technique code. Of course, there are other parts of the record
that still need to be edited manually, such as publication information, physical description. I would then edit the rest of the record as
appropriate and then when I’m ready, I will add it to WorldCat. Let’s say that I finished editing my record
and now I want to add it to WorldCat. I would just go to the “Save” menu up
here and then I can choose to add the record to WorldCat or I can add the record to WorldCat
and set my library’s WorldCat holdings at the same time. Now let us create a new record from a blank
workform. So, to create a new record from a blank workform,
over on the left-hand side here, I want to click “Create Record” button. I can choose MARC 21 view or text view and
whether to use AACR2 format or RDA. I will choose MARC 21 and I will choose AACR2
and then I will choose the material type template that I want to use. In this case, I’m cataloging a book. So, I will choose “Book”. Then click “Create”. You will see a blank template. Now you will have to fill in characters for
second and third indicators of a tag or fill out the 008 fixed field such as date and publication
and language code for example. Continue entering data as appropriate to the
item, adding the 1XX, 5XX subject fields if you need. You will probably want to validate the record
and control all headings if you’re adding subject headings. You’re adding main entry. When you have finished entering data, go to
the “Save” menu up at the top and then choose to add the record to WorldCat or add
the record and set your library’s WorldCat holdings to the record at the same time. If you need additional help, please visit
https://help.oclc.org for documentation, training and contact information for OCLC support in
your region. Thanks for watching.

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