Tips from The Anime Collector – Cataloging: Keeping Track of What You Own

Tips from The Anime Collector – Cataloging: Keeping Track of What You Own


Hey guys, welcome back to The Anime Collector! For today’s tip we’re gonna be talking about
cataloging your DVDs and why it’s so important. Now for this week, and next week, we’re– we’re gonna be talking about some codes
that I embed into my bookcase. So that when I walk into the room I can s– I can sort of tell certain things about my DVDs without having to look that hard. Uh… Now the code we’re gonna be talking about today; is what it means when a DVD
is sitting outside of the bookcase, on the shelf, on it’s side. Um… Now what this means is that I have not granted these DVDs access to join the collection… …yet. Uh… and– um… why I haven’t granted them, is because, uh… it has to go through a– a couple of steps before they’ve gained admittance. One of the most important steps,
which we’ve already talked about, is making sure that the rest of the collection
is actually safe when these DVDs go in. Now in this case they’re all sorta in artboxes
but I would do this regardless. So… One of the most important things is to make sure that there’s not any stickers that need to be removed. So that would be one thing I’d need to take care of. Uh, and then of course the next thing, which is what we’re gonna be talking about today, is that these DVDs need to be cataloged. Um, so we’re gonna go ahead– I’m gonna get things set up, and– and I will walk you guys through uh… the programs that I use in order to catalog DVDs a– and the system that I use uh… in order to make it incredibly simple so that I always know when I’m shopping, which DVDs I’m looking for, and which DVDs I already own, so I don’t end up picking up duplicates
of the same thing over and over again. Alright you guys! Here I am with my laptop. We got the DVDs we’re gonna be
scanning for this demonstration. Uh… So I’ve got the program open, it’s a program called “Movie Collector”. And it is the desktop equivalent to a program that I use– an app on my phone– called “CLZ Movies”. Uh, the program is from a website called
“Collectorz”, with a “Z”, “.com”. Uh… And of course there will be links
in the description for all this stuff. And I wanted to show you guys
sort of the interface of th– of the cataloging– um, program an– and sort of how it can be utilized uh, the best. So here’s what it looks like. And as you can see I’ve got basically
everything that I’ve got in here. I mean legitimately I should have everything in here, cause I– I took the time to scan everything. Um… And my first tip, if you’re gonna be scanning stuff in here
and you have a big collection like mine; is start with– if you’ve got it in a bookcase– start with “Z” and work your way backwards. Uh… Cause that way um, every time you open up the program uh, the most recent thing you scanned in will be at the top because it’s going in reverse alphabetical order and it’s just a little quick time saver. Um, I mean obviously you can sort these uh, in reverse but it– it puts you down here and it’s just– you– you would still have to, uh to jump up here towards what–
whatever your last thing was. Um… So anyway, um, that– that is a little tip there but uh, um– I wanna show you guys how
this thing works and also how I… um… sorta handle things. So here’s a good example here, is “Ah! My Goddess”. So here you can see that I’ve got it here as “Ah! My Goddess”, space, dash, space, “1”, colon, space, and then I’ve got the, uh… the subtitle. And this is something that I do with all DVDs it’s just the syntax that I use um… when I’m denoting if something’s limited edition uh, or– or whatever. And I’ve got– I’ve just got a certain way of doing things. Like, um… uh, for instance here you can see that
I’ve got “Air Gear” volume one and I actually have a signed copy, uh… by Chris Patton who– who voiced Ikki uh, on the show. So… Y’know I’ve just got some of that stuff sorta noted there. And– and here you can see on the side here, it shows you what, uh– who was like in the show. Uh, and these are all things that I can edit myself and put in. But, uh… for most shows– like there’s so many… shows that I have, I just– it takes way too long uh… to go in for everything and– and for most shows–
like a lot of shows what I would do is, under the images for the poster, if I have the artbox I’ll put the artbox there. But, uh– I stopped doing that
halfway through because it just– I needed to get this ready for– for… starting the channel in January um… and I haven’t gone through and fixed it up yet. So– um… some of the shows uh, that I do in fact have an artbox for do not have, uh… do not have the– the picture of the artbox down there like it should. Uh… Looks like– and here you can even see
that there’s– there’s, uh… um– in this case we’ve even got the episodes with little synopsis and stuff on ’em. Uh… And then there’s also a little– a little eyeball here that– that let’s me tell the, uh… um, the program if I have watched… this s– uh, DVD or not. Now I actually do not use that to tell me whether or not I’ve watched it, I use that to tell me whether or not I’ve reviewed it. So that it– I can actually… use this program to sort through DVDs… that I have not yet reviewed. and it makes it a little bit easier on me to, uh… uh, to know right off the bat– like so maybe, I don’t know a couple
years from now when I’ve started– when I’ve already reviewed lik– a couple hundred things this will be a lot easier for me in the future
to figure out things right off the bat and just weed out the shows um… that I’ve already reviewed. Now, as far “Paradise Kiss” goes, let’s go ahead
and talk about how we’re gonna scan these in. Now there is– like I said, there’s a–
there’s the CLZ Movies app, but I actually don’t like using that… as the scanner. Um, there’s another… program, called CLZ Barry, and we’re gonna open that right now. So here’s the CLZ Barry app and I actually need to, uh– come to think of it, I need to go back… and click this button to add new shows… and it says already that I’m active,
but if you weren’t active you’d want to go ahead and connect, uh… to your phone. Um… So what I’m gonna do now, is I’m gonna take the app
and I’m gonna hit the “scan” button. And I’m gonna go ahead
and I’m gonna scan through… …all the DVDs. So we’ve got volume– what was that? Volume three. Volume two. And volume one. There we go. And then, uh if you look at the uh, screen over here. I– It brought in these three things. So I’m gonna hit search all. And uh– this is actually a good thing that
this is happening cause I can talk about it; it says it has nine results. That means you have to go through… and pick which one’s correct. And uh… usually they put the most accurate one
on the top and that’s– that’s 9– 99% of the time the one I end up going with
cause it’s usually the one that’s actually correct. Uh, you can see that this one denotes
that it’s from uh, Pioneer… so I’m gonna go ahead and select that one
because that’s– that’s correct; even though uh, these are
technically released by Geneon. Um… Uh, for some reason the– a lot of the tagged things that
are from Geneon are– come up as Pioneer because Pioneer and Geneon
are technically the same company. Um, so I’m gonna go ahead and select this one here, and this one here. And now this is uh… something– this is an actual tip– like this is something I suggest that you do because it’s made life easier on me. I do not keep anything in my wish list that I don’t own. Y’know I– I never– I never use the wish list to just
remember things that I want to get. So I, um– what I’ll do is when I’m scanning this stuff in
I will add it to the Wish List, so it’s easier for me to edit. Especially when I’m adding in a huge amount of stuff, I don’t wanna have to search through, um– I don’t wanna have to search through
the collection for it. Cause let’s say that– like– like I said, you wanna– if you wanted to do things backwards from “Z” um, if a show– like let’s say that I have “Fighting Spirit” under “H” because I think of the show– when I’m– when I’m trying to look for the show I would think under: “Hajime no Ippo”. Then uh, if I pick it up uh, and it’s technically– I’m scanning it with a bunch of shows that, uh– that start with “H”, it’s still gonna ge–
probably be scanned in as “F”. And I have had um, almost every Miyazaki film that I scanned ended up coming in under it’s Japanese title. Um, so there’s just something that you should, uh be aware of that– that it– it could get lost and if your collection’s
really, really big like mine, um you’ll– you’ll have to spend hours looking for it. So what I do is I always scan stuff directly into the Wish List so that I can– y’know this is sort of like um, the– sorta the same way that I put things
on the bookcase sideways, this is like the digital version of that.
I put it into the Wish List so that I can fix the tags before I actually put it into the digital collection. Alright. So I’m gonna go ahead… and I’m gonna right click on this volume
and I’m gonna hit ‘Edit Movie…’. Uh, and then the first thing I’m gonna do, obviously… is I am going to take out the word ‘Pioneer’ here… and now I’ve got it so it says: “Paradise Kiss”, space, dash, space, “1”, and that’s it. And then I’m gonna hit this button. Now first of all, what this button is… this little one up here, let’s talk about this. So, if I was to type this in– if I was lazy and I typed all this in in lowercase, if I was to click this it would fix it so that
the first letter of each word would be capital like– unless the word was um, the word “the” or you know, just any– any number of words that I’ve got in this
thing that I tell it to basically not capitalize uh, in that specific case. And then I’m gonna use this button over here, this will take it– like for instance if the show was actually called “The Paradise Kiss”, I would click this button and it–
see it says ‘Sort Title’: “Paradise Kiss”, that means that it’s gonna be under “P”
instead of under “T-H-E”. Um, So obviously the show’s not called “The Paradise Kiss” so I’m just gonna go ahead and switch that back. Um, and then the series here, I’m gonna put in: “Paradise Kiss” and then studio Pioneer– and there’s all sorts of things I could put in here… uh, if I wanted to– to go through it. An– And one of the things I definitely
want to put in is the covers. So I’m gonna hit ‘Find Cover Online’. And uh, normally I would use a much higher quality… version of it than this. But we’re gonna go ahead
and hit ‘Use this Image’ and I’ll– I’ll take care of this later. I don’t wanna waste time on the camera, er–
on the uh, on the video doing this. Um, so… for this one I’m gonna just do the same thing real quick. And then in this case I’m just gonna hit ‘Next’– uh, actually I’m gonna– first I’m gonna put: “Paradise Kiss” right there. And then I’m gonna hit ‘Next’
and it’s gonna jump me down to this one. So I’m gonna switch this one over to… say: dash, space, “3”. There we go, and… “Paradise Kiss”. And I’m gonna hit ‘OK’. Now I know that these two do not have, um– they don’t have cover images. Uh, and by the way you can also put in back covers uh, for these things as well. Um, but I’m not gonna worry about those now
because that’s just gonna be extra time for this video so I’m just gonna go ahead and select these. Now that I know that they meet
the requirements that I want them to have in that they are titled correctly
so it’s gonna be easy for me to find, now I’m going to go ahead and hit, um… ‘Move To Collection’. Alright now the next thing– the next step, uh I wanna talk about is why this actually is worth it to do. I mean why spend all this time
just categorizing things like this when you’re not actually gonna use that information? So the next thing we’re gonna do… is we’re gonna click on this button. Uh, and gonna tell it to not do that
just to not waste time for this. And I’m gonna tell it to ‘Upload To the CLZ Cloud’. Give it a second. Alright now I’ve got everything checked, I’m gonna go ahead and hit ‘Up’– ‘Upload’. Alright so it says “Changes processed successfully”. And then it’s gonna ask me– it’s likely going to ask me–
yeah, to upload the covers. So I’m gonna go ahead and say ok– say okay, ‘Upload to the Cloud’. And… covers uploaded successfully. So then we’d start up the app, and we’d go down here and we click on this button to download from the CLZ cloud. And now this actually takes a little bit of time which is why I don’t like to
scan things in through the phone and then edit them by uploading them to the cloud and then downloading them to the– to the program on– on the laptop and then editing them there and then uploading from there and then downloading back down to the– to the phone it just– it takes too much time. Um, whereas the uh, the ‘CLZ Barry’ app, that barcode reader, is just way faster
to load it directly into the computer. Um, so now I’m gonna go ahead, I– you can see “Paradise Kiss”
one, two, and three is loaded up, I’m gonna hit ‘Download from the CLZ Cloud’. Yes, let it update. Synchronization done. Downloading covers. Perfect. So now if I happen to be in a store and I saw “Paradise Kiss”
and I was thinking to myself: “That show sounds familiar, I think my wife has read the manga.” Then I’ll just go ahead and think, um: “I’d like to get it for her if she hasn’t seen it, or even if she has seen it, if I don’t have it
I’d like to have it in the collection.” Um, so I’m gonna type in ‘Paradise’. Gonna search and I see– okay, “Lupin the Third” volume four “Thieves Paradise”, “Neo Ranga” volume six “Search for Paradise”– “Oh cool I do actually have it!” Uh, Obviously I don’t have the covers here
like we talked about but uh, but we’ve got “Paradise Kiss” one, two, and three. And another way that this is very helpful is if the
covers are different than the ones you’re looking at, um, you can see that the one
you have looks like one thing and the one you’re looking at– an–
and let’s say it’s a movie or something– you’ll know right away that it’s different
if it doesn’t look the same. Um, but also keep in mind
that some things are reversible so you wanna be careful that you don’t accidentally uh, pick something up twice. Just because the used version you
were looking at had the reversible cover. Um, so this is why this is so helpful because it– it makes sure that we… are utilizing our money in a very effective way, you could also probably keep notes in here; like let’s say that this volume was damaged or whatever, and you wanted to potentially re-buy it, maybe there’s some sun damage on it or something. Um, and of course where this comes–
comes in very, very handy; is in situations where, um– like let’s say with “Urusei Yatsura”
which is fifty volumes long. When you’ve got just volume one,
it’s really easy to remember that the volumes you need to still get are two through fifty. But let’s say that you’ve got
one, seventeen, thirty-two, y’know once you have a certain number– let’s say that you only need four volumes left, out of fifty that’s really hard to remember especially when you’ve also got to remember
all the other shows that you’re collecting and remembering exactly
which seasons you don’t have yet. Um, so this makes this a lot easier.
Takes away all the stress basically of collecting. Uh, and that’s why I wanted
to share it with you guys today. So um, it does take a lot of time
if you’ve got a large collection, but that’s the tip for today.
I hope you guys enjoyed it. Let’s pop the uh, the little app icon up on the shelf. If you guys want to check out this week’s
review of “Zipang” here’s a link to it. If you wanna support me you can do so by leaving a like, giving me a comment, subscribing, and of course
sharing this with your friends. Uh, anyway guys I’ll see you next week
for another tip and another review! Take it easy!

10 thoughts on “Tips from The Anime Collector – Cataloging: Keeping Track of What You Own

  • This is the kind of thing I can see myself easily becoming obsessed with!  I went with a less interesting route of originally using Excel and then moving to Google Sheets.  It's online and accessible from all my devices wherever I am.  I use it to track what I own, when I bought it, and how much I bought it for.  I avoid calculating a sum for that column….haha

  • I see your using Movie Collector and i use Music Collector almost similar. The only thing i don't understand is why i can't scan no cd's that easily by pointing out my mobile on the cd's and bleep them. I ofcourse use CLZ Barry as well i go online at both ends of the programs on my computer and my phone. The CLZ Barry is active but i can do whatever i want like aiming my phone in any angle on th cd's but nothing will happen. And if i see how easily you point your phone on the dvd's and scan them that easily then i think what do i do wrong? The only 2 things that differs here is i am using Music Collector and you are using Movie Collector and i am using a Windows computer and you are using a Mac. Can you please tell me what i do wrong cause i do think the software is really good but if it doesn't work for me then it would be a waste of money…

  • Love this video. I downloaded the trial version of the Book Collector version of this software because it seemed awesome and I really needed something to catalog my manga. I started using it and I really liked it. I've yet to buy the full license, but I'll definitely be doing it when I get a chance. I have over 300 manga volumes so I definitely have a lot of work there. I initially used Excel, but it became too tedious and then I found a phone app that was working really well until I broke my phone and half of my work was gone. I think that this software is really great because you are able to back-up in the cloud. I really enjoyed the tips you gave here. I never thought of using the wishlist to keep the new scans separate from the ones that have been admitted into the collection once all the edits have been done. Also, the "watch" button for indicating that it has been reviewed is a really great idea. I think I'm going to take those two from you when I start working on cataloging my manga collection. I like the way you edit your titles. Keeping it uniform really helps keep everything so orderly. Keep up the good work! You've gained a subscriber.

  • Thanks for the great user software review for Collectorz (how I found your video). Can Collectorz allow you to add searchable custom fields? Due to space constraints, I've had to keep my anime and movies in disc binders with numbered slots. It would be great if I could enter the slot number for each Collectorz disc entry so I can find them quickly in the binders.

  • Try Coollector, it adds 4000 movies in less than 10 minutes. No adding by hand… Just scan your movies on harddisk, if you used the correct name (IMDB) it finds all movies, no exceptions. Only movies not regonized by the scan must be renamed and the next scan will also add them to the database. Coollector is all you need. Create your own skins, great support, 2 pane user interface, keep track of loaned videos, wishlist, super fast loading, check for doubles or missing files with only one klick, scan barcodes, database backup to coollector.com, and lots more… Collectorz.com is nothing compaired to Coollector and it is FREE of charge without adds, Check it out !!

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